top of page
Tui

ABOUT

The iPRES 2025 Code of Conduct

All members of the iPRES community are required to follow the spirit as well as the letter of this Code of Conduct and respect fellow participants to ensure a safe, welcoming, inclusive, and productive learning experience for everyone participating, whether in-person or virtually.

This Code of Conduct applies to all meetings, events, working groups, social events, online communication channels including social media, and other activities organized by or affiliated with iPRES in person, online or in a hybrid model. This Code of Conduct also applies to all pre-conference activities, committee meetings, review panels, and planning sessions.

iPRES seeks to provide an inclusive, collaborative, caring, and respectful community environment for everyone. iPRES asks all those who are participating in any iPRES event or within the iPRES community to be constructive, accepting, and sensitive to the needs and feelings of others. We are a diverse community from a wide range of social, cultural, and professional backgrounds that is committed to inclusivity, accessibility, free expression of ideas, and creating an experience in which participants feel welcome to learn and exchange ideas in an environment of mutual respect. There is no place in iPRES for overt or indirect harassment, disrespect or intimidation of any kind, but especially that based on race, gender identity or expression, sexual orientation, religion, ethnicity, language, national origin, physical or cognitive ability, age, appearance, level of knowledge, and/or other group status.

Harassment includes a wide range of behaviors, online as well as in person, that intimidates or threatens another person or group of persons or impinges on their ability to participate comfortably, fully, and productively in the experience.

Examples of harassment and unwelcome behavior include but are not limited to:

  • repeated misgendering or disregarding pronouns

  • stalking or repeated following

  • inappropriate photography or recording

  • sustained or repeated disruption of talks or other events

  • inappropriate physical contact and sexual attention

  • sexist, racist, discriminatory, or exclusionary jokes

  • violent threats or language directed against another person

  • personal insults

  • propagation of implicit and explicit stereotypes

  • advocating for, or encouraging, any of the above behaviour


Additional examples of harassment as well as possible responses may be helpful to organizers and to attendees. See: australasiapreserves.blogspot.com/p/codeofconduct.html

The iPRES community is dedicated to providing an enjoyable and enriching environment for people with a wide range of knowledge and experience, so we ask that you bring a spirit of respect and friendly professional inquiry to all your interactions.

Examples of positive behavior include but are not limited to:

  • listening and supporting others to learn

  • using welcoming and inclusive language (such as the gender neutral ‘everyone’ or ‘folks’ instead of ‘men’ and ‘women’)

  • being respectful of differing viewpoints and experiences

  • gracefully accepting constructive criticism

  • respecting and valuing the contributions of all members of the community, regardless of status or role

  • showing empathy and patience towards other community members


iPRES 2025 Response Framework

How to Report an Incident

​

The iPRES 2025 Local Organising Committee has a designated Care Team for participant wellbeing and Code of Conduct incident reporting. If someone makes you or anyone else participating in an iPRES sponsored activity feel unsafe or unwelcome, please report it to a member of the Care Team as soon as possible, and this will initiate action in response (see below for How Organisers will Respond).

The Code of Conduct applies to all iPRES-sponsored activities including pre-conference activities, committee meetings, review panels, planning sessions, as well as all conference activities, workshops, tutorials, and affiliated events. The Code of Conduct further extends to conference delegates in their activities outside of official conference events - at their accommodations, in restaurants, or during travel to and from the conference. 

 

At the conference, Care Team members will be identifiable by a labeled badge and will be available throughout the Tākina Event Centre and at the main Registration Desk. For virtual conference events, Care Team members will be available and include a label identifying them as such beside their name in the online platform (i.e., Jane Doe, she/her, Care Team). A Care Team member for each committee will assist in responding if an incident occurs or an issue arises in any committee meetings, review panels, or planning sessions.

 

You may choose someone else to represent you if you'd like to remain anonymous or if you feel unsafe reporting an incident yourself. With this approach, we would require their contact information and their consent to represent you.

​

Suggested Information for Reporting

When reporting a Code of Conduct violation to a Care Team member, the information below may be helpful to include but is not required:

  • What happened, where, and when, including any supporting information you may have

  • Who was involved

  • What you would like to see happen, including follow-up from the Care Team

  • Any members of the Care Team you’d like to not be involved with your report

  • Your contact information (if you’d like to be notified of follow up/resolution from the Code of Conduct team)

​​

What You Can Do as an Active Bystander​

If you are being harassed, notice that someone else is being harassed, or have any other concerns during any event or activity associated with iPRES 2025 please notify a Care Team member as soon as possible. All iPRES community members can help prevent or stop harassment. If you feel safe and empowered to intervene as an active bystander, please do so. Some tactics include calling out negative behavior in the moment and distracting or redirecting the situation. For more information, see https://www.breakingthesilence.cam.ac.uk/prevention-support/be-active-bystander.

​

​

How Organisers Will Respond

Once notified of an incident or issue, the Care Team will initiate action in response. All incidents will be handled on a case-by-case basis, using a thoughtful approach while keeping the iPRES Steering Committee apprised. Participants who are asked by anyone to stop any harassing or disrespectful behavior are expected to comply immediately. Sanctions may include, but are not limited to, warning the offender, withdrawing the offender’s position on the programme, requiring the offender to leave the session in which the harassment takes place, immediate expulsion from the event, and if needed, reporting the offender to legal authorities. Involving law enforcement is not a preferred approach but may be warranted in extreme cases and the Care Team considers the varied relationships that different communities have with law enforcement before involving them in a situation. Issues requiring discussion with the complainant before agreeing to a response should be dealt with sensitively in a private space and the complainant made aware of how the Care Team wishes to respond.

 

The Care Team will log incident details in confidential records and only shared with those who “need to know”. This record keeping must comply with all pertinent legal and ethical requirements regarding personal privacy in the applicable jurisdiction.

​

What iPRES Commits To

Support for victims of negative attention or harassment is always the first priority of iPRES 2025 organisers. All issues will be dealt with in an efficient, sympathetic, and confidential manner.

 

Retaliation in any form against anyone reporting an incident of harassment, independent of the outcome, will not be tolerated.

 

The Care Team can help any iPRES attendee to contact venue security, local law enforcement, and/or local support services, provide escorts, or otherwise assist you to feel safe for the duration of the event. We value your safety.

 

The Care Team will communicate with the iPRES Steering Committee at the end of iPRES 2025 any Code of Conduct violations or issues. Every attempt will be made to anonymise incidents unless they are of a criminal nature, or result in participants being banned from the event or future events.

​

Important Contact Information

​Prior to the start of the iPRES 2025, contact information (e.g., email addresses, texting info, social media handles) for these and possibly other primary contacts will be made available to delegates (in-person and virtual).

​

Conference Contact Information​

​

Emergency Contact Information

​

How organisers will respond
bottom of page