Have questions about iPRES 2025 in Wellington? Take a look below. If you have a question that's not answered here, let us know at info@ipres2025.nz!
Submission Process
Q: I've never presented at an iPRES conference before. What kind of submission type should I choose?
A. We encourage any and all types of submissions! Posters, Short Papers and Full Papers all use same submission template - short papers are up to 4 pages in length, and full papers are up to 8 pages. They should include original research, case studies, or technical contributions to digital preservation.
Posters require an abstract of up to 2 pages summarising the content of your poster. Further instructions for creating the poster will be provided upon acceptance.
Workshops, Tutorials, and Panels have their own submission template, which includes a detailed proposal up to 2 pages covering session goals, target audience, format, presenters, and any special requirements.
Workshops focus on interactive, hands-on engagement with tools or best practices. Tutorials are more structured educational sessions aimed at teaching skills relevant to digital preservation. Panels may feature interactive discussions about significant issues or trends in digital preservation.
However, there will be a further Call in June 2025 for Ad-hoc Contributions. These are less formal sessions, like lightning talks, birds of a feather group discussions/communities of practice, demos, games, and more! The deadline for these types of submissions is 31 July 2025.
Q: Do I submit an abstract for the April deadline, or is the completed paper itself the submission?
A. For iPRES conferences, the completed full or short paper needs to be supplied by the April submission deadline, rather than just an abstract.
Conference Themes / Suitability of Submission Topics
Q. I’m looking at the Call for Contributions and want to know if my topic idea would be in scope for iPRES.
A. We encourage prospective authors to consult the iPRES Controlled Vocabulary spreadsheet to see if their topic maps to one of the existing keywords, or identifies a topic gap. Read more about the Controlled Vocabulary and its intended use here.
Review Process for Submissions
Q. How does the review process work for peer-reviewed submissions? Do we need to seek an independent peer-review ahead of submission? Or does the peer-review happen following the submission? A. The iPRES Programme Committee Chairs will arrange for reviewers for all submissions following the close of the first Call for Contributions on 14 April. You do not need to organise your own independent peer-review ahead of the submission deadline.
Peer-review of submissions is scheduled for 28 April - 23 May 2025, and will be followed by a further review of the reviews (meta review) by the Programme Committee Chairs.
Authors will be notified of acceptance from 3 June 2025. The conference organisation timeline is available on the Important Dates page.
Q. What is the expected timeline/commitment for reviewing submissions?
A. Detailed instructions and submission assignments will be provided to reviewers by 24 April 2025. We expect to assign approximately three submissions per reviewer; however, this number may vary depending on the total number of submissions. Reviews must be submitted by 23 May 2025, End of Day, Anywhere on Earth.
Q. Is it still possible to sign up to be a reviewer for iPRES 2025? A. Yes! Please fill out the iPRES 2025 Reviewer Form so that we can assign you to submissions that best match your expertise and preferences.
Hybrid and Remote Participation
Q. Can I put in a paper, poster, or other submission to iPRES 2025 even if I might not be able to attend in-person in Wellington?
A. Yes! While we strongly encourage on-site participation for those presenting on the programme to maximise engagement between presenters and attendees, remote presentation opportunities will be available as well. Upon acceptance, the Programme Committee will contact authors to confirm whether the submission will be presented in-person or remotely and schedule accordingly.
All accepted authors - including remote participants - must register for the conference to confirm their space on the programme. Conference registration will open in June 2025.
Q. I want to put in a poster but not sure how that will work if both authors are remote. Also, I really don't want to be up presenting at 2am.
A. For remote posters, presenters will be asked to pre-record a short video (similar to a lightning talk) to discuss their poster. We will provide further details upon acceptance.
We don't yet know the exact logistics and structure of our remote and hybrid offerings, as these will be dependent on the quantities and types of submissions that are accepted. But we will be factoring time zones of remote presenters into our planning to avoid the dreaded 2am timeslot!
Q. Do workshop/tutorial presenters need to be in person? Can you submit an all-remote workshop, or a hybrid session with some presenters in-person and others online?
A. The main requirement for tutorials is to be interactive, with facilitators actively supporting participants in their learning. While these aspects are often more effective in-person, we recognize the value of holding remote workshops/tutorials, or including remote presenters who bring unique expertise but may not be able to attend in person.
The Programme Committee will confirm details and available options for remote/hybrid sessions following their acceptance.
Updates and Revisions to Papers
Q. Can I still submit a full paper with preliminary data, if the results of the case study are not yet completed by the April submission deadline, but will be completed ahead of the actual conference? Will there be an opportunity to provide updated results later?
A. Yes, submissions relating to works in progress, or which use sample data if the full dataset will not be available at the time of the submission deadline, will be considered by the Programme Committee and peer-reviewers on a case-by-case basis. If the paper is accepted, a final version with updated data and results would be due by 1 September 2025.