Paper submissions: Tips and resources for authors

Guest blog post by Barbara Signori and Sibyl Schaefer, iPRES 2025 Programme Committee Papers & Panels Co-Chairs

Paper session at iPRES 2016 in Bern, Switzerland. Photo credit: Swiss National Library.

Papers - short and long - are the core of iPRES conference. They allow you to present your digital preservation activities and research in detail, and to discuss your work with like-minded colleagues. Papers are a great way to present original research, case studies, projects, and share learnings with colleagues across the globe.

If you are still looking for a good topic, let yourself be inspired by the topics that the iPRES community said they would like to see on the programme at this year’s conference. 

Here are some helpful tips and resources to support your paper submissions ahead of the 14 April 2025 deadline.

Paper submissions

Use the Full Paper or Short Paper Template to submit your completed paper for peer-review. The content must include original research, case studies, or technical contributions to digital preservation. 

Full papers are up to 8 pages long. Full papers are well suited to in-depth research papers, technical papers, or case studies. 

Short papers are up to 4 pages long. Short papers provide the opportunity to deliver concise reports on work-in-progress, or on emerging topics. 

Following the formatting and guide in the template, paper submissions must include the following information:

• Title: Up to 15 words.

• Authors: Indicate the name, affiliation, country, email, and ORCID ID for each.

• Abstract: Provide a concise summary of your paper.

• Submission Type: Full Paper or Short Paper.

• Keywords: Select up to 3 terms from the iPRES vocabulary spreadsheet that best describe the content of your paper, and up to 2 additional terms of your own choosing if needed.

• Conference Theme: Select one conference theme that best aligns with your paper.

• Main Text: Structure your paper with an introduction, a main body and a conclusion. You can use figures and/or tables to clarify the purpose of your paper. 

• References: Include any references, using the IEEE style outlined in the template.

• Author biographies: Include a brief biography of each author, up to 50 words each.

• Acknowledgements:  Add any grants information if relevant. 

Papers will be peer-reviewed from 28 April to 23 May 2025 based on the following criteria: 

• Relevance to the conference themes.

• Originality, innovation, and contribution to the field of digital preservation.

• Clarity and organisation of ideas.

• Significance for the digital preservation field and impact on the community.

Authors will be notified of acceptance from 3 June 2025 onward.  Accepted papers must be presented by at least one of the authors. While we strongly encourage on-site participation for those presenting on the programme to maximise engagement between presenters and attendees, remote presentation opportunities will be available as well. Upon acceptance, the Programme Committee will contact authors to confirm whether the paper will be presented in-person or remotely and schedule accordingly.

We look forward to seeing your paper contributions!