Poster submissions: Tips and resources for contributors

Guest blog post by Matthew Burgess and Hannah Wang, iPRES 2025 Programme Committee Posters & Lightning Talks Co-Chairs

Poster session at iPRES 2022 in Glasgow. Photo credit Digital Preservation Coalition.

Posters provide the opportunity to engage directly with conference attendees and highlight emerging issues, works in progress, case studies or projects. With the submission deadline for peer-reviewed contributions approaching on 14 April 2025, we wanted to share some helpful tips and resources to support your poster submissions.

Poster Submissions

Poster submissions require an extended abstract that should provide a clear summary of your poster. This includes the topic, key findings or insights, and its relevance to the field of digital preservation.

Poster submissions use the same Microsoft Word Document (DOCX) template as Full and Short Papers, and can be up to two (2) pages in length. As with other peer-reviewed contributions, accepted poster abstracts will be included in the conference proceedings.

Following the formatting and guide in the template, poster submissions must include the following information:

• Title: Up to 15 words.

• Authors: Indicate the name, affiliation, country, email, and ORCID ID for each.

• Abstract: Provide a concise summary of your poster.

• Submission Type: Poster.

• Keywords: Select up to 3 terms from the iPRES vocabulary spreadsheet that best describe the content of your submission, and up to 2 additional terms of your own choosing if needed.

• Conference Theme: Select one conference theme that best aligns with your poster.

• Extended abstract: Provide an extended abstract that describes the content and aim of your poster. Clearly describe the topic that will be presented and its unique contribution to the field. You should use the headings in the template to format your abstract; you do not need to include any graphics in the document.

• References: Include any references, using the IEEE style outlined in the template.

• Author biographies: Include a brief biography of each up, up to 50 words each.

As outlined in the call for contributions, poster abstracts will be peer-reviewed based on the following criteria:

• Relevance to the conference themes.

• Originality, innovation, and contribution to the field of digital preservation.

• Clarity and organisation of ideas.

• Significance for the digital preservation field and impact on the community.

Poster design and format

iPRES 2025 will be a hybrid conference and proposals are welcome whether contributors will be attending on-site or online. We strongly encourage on-site attendance to maximise engagement between presenters and attendees during poster sessions.

Printed posters will be required for on-site presentations. Specific guidelines for both printed and digital poster formats will be shared with accepted presenters at a later date, including deadlines and printing instructions.

We look forward to seeing your poster contributions! Keep an eye out for the Call for Contribution for non-peer reviewed submission types, including lightning talks, in June 2025.